Changing motivations

Q. My biggest challenge is to keep staff motivated and enthusiastic in times of rapid change and increased workload. How can I do it?

A. In times like this it is really important – and valuable – to share your vision.

It’s your vision of a better future that motivates and inspires people to work as hard as it takes to change what needs to change and realize your vision.

So make your vision meaningful, inspirational and consistently clear.

Take every opportunity to demonstrate your own enthusiasm for the way things will be when the vision is real.

If you aren’t clear on your vision this would be a great time to bring in an external facilitator to help you build a vision which motivates, clarifies and inspires the commitment of your whole team to achieving it.

You can download a free Facilitation Fact Sheet here.

Boring!!!

Q. How can I get people to do the boring detail stuff that just has to be done?

A. This is one of those questions I am often asked. It must be the bane of many a manager or team leader.

One of the best ways is to set clear performance targets.

Why? It needs to be perfectly clear that these tasks are not optional extras but a core part of people’s jobs.

So clarify exactly who is responsible for doing what and when.

Start by establishing (or reviewing) written position descriptions and key performance indicators, then insist on regular reporting of results against these and remember to recognize and reward good performance.

You might also like to read an article called ‘Getting what needs to be done, done’ that I wrote a while back for my ezine, Leading Well. The article outlines seven things I suggest you focus on when you need to overcome someone’s reluctance to do a task which is part of their role.

You will find many more helpful ideas when you collect your free Top Leadership Tips Workbook when you sign up for Leading Well.

I feel like a nag!

Q. Sometimes I feel as though no one does anything I ask until I nag them. I’m starting to feel like my mother must have. What can I do?

A. Maybe they don’t understand why you want them to do the task you are assigning to them so they are focused on completing the tasks they think are more important.

If you explain the purpose behind each of the tasks you assign you will see that people are much less resistant to doing them.

Have a look at my article on The Leadership Power of Purpose for more details of how this works plus some examples.

Managing change

Q. What can I do to manage change where staff are not used to change and are fearful of it, believing every rumour and having no trust in management?

A. Help them trust you.

Until you can build their trust in you they will continue to resist any change you propose.

So give them as many reasons to trust you as you can.

  • Do what you say you will do.
  • Communicate openly and honestly about what will change and how.
  • Point out the things that will NOT change as well as what will be different.
  • If you don’t know something, say so.
  • Be consistent and demonstrate your own openness to change.

And brush up on your change management skills. A training program such as the Successful Change Management seminar I offer with Paddy Spruce may be what you need.

The Leadership Power of Purpose

Welcome to this issue of Leading Well where we explore the power that purpose has to motivate action. In the article that follows I will show you how you can draw on this power quickly, easily and instantly to overcome resistance when you assign tasks, even unpopular ones, to the people you lead and manage.

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Do you remember that question you drove your parents crazy with when you were a child?

“Why?”

It was the most important, meaningful question you ever asked and nothing happened until you got a satisfying answer.

As we grow up our subconscious still asks the same question every time we are set a task or given an instruction. But as adults, usually we ask it subconsciously. And, unless we have been told the purpose for doing a task, we silently provide our own answers to that question “Why?”.

In the workplace, when we ask ourselves why we should do something, our subconscious response is based on our past experiences or our understanding of the situation or the person setting the task.

Our response might range from positive reasons why we should do something, such as “because I’m the expert at this” or “because it’s critical for successfully completing this project”, through to reluctant reasons such as “because I’ll lose my job if I don’t”.

If someone can’t instantly come up with a good reason to complete a task they may not bother. It may just continually slip to the bottom of their list, no matter how important you might think it is.

When everyone feels so busy all the time, the worst thing a task can be is pointless. If there is no purpose behind a task you can expect to meet resistance. It’s the same if something’s purpose is not clear.

For example, you will notice a huge difference in response between: “Please pick up the rubbish near the front entrance” and “Please pick up the rubbish near the front entrance because we want everyone to feel welcome.” The second includes a simple statement of the purpose behind the task and is much more likely to be complied with than the first one.

There is power in spelling out the purpose behind a simple task, just as there is in making the purpose of a major project, and even your whole organisation, clear and explicit.

Some reasons are much more satisfying or motivating than others. But any reason at all is better than no reason.

The point is that if someone is unclear about your purpose they are unlikely to make your task a priority. By explicitly stating the purpose behind any task, project or your very existence, you help people understand why it is important and they are far more likely to act in they way you want.

So spell your purpose out. Don’t leave it up to them in case they can’t immediately work it out. Every time you give an instruction or assign a task or establish a project or start something new, make your reason for doing so clear and explicit. Answer the question “Why?”.

(More ideas on the Power of Purpose in the Quick Tips below.)


QUOTE OF NOTE

“Treat people as if they were what they ought to be, and you will help them become what they are capable of becoming.”

Johann von Goethe (1749-1832)


QUICK TIPS

* As a leader the ultimate purpose of all work is to realize your vision of a better future. Explain to your people how any task you are assigning, or new project you are starting, links in to this vision.

* Being explicit about the reason why you are holding a meeting will help keep everyone focused on the outcomes you need. A simple statement such as “The reason why we are meeting is to decide who will do what at the trade exhibition next week.” makes the purpose for your meeting clear and guarantees better results.

* Use the word because… For example: “I have asked Lee to help you with this because I want you to teach Lee how to do it. I want either one of you to be able to do it on your own next time because it is such a critical part of what we do.”

* Use the phrase so that… For example “Next week we will all have to use the stairs so that the elevator can be repainted to match our new decor.”

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You are welcome to use our articles in your publication or on your website. Just make sure the following credit is attached:

“Kerrie Mullins-Gunst is an expert in all the knowledge, skills, attitudes and behaviours leaders need to lead, manage and mentor their people, and one of Australia’s leading female business speakers. For free leadership tips, tools and resources visit http://www.kmgconsulting.com.au or http:leadershipskillcenter.com or you can call on 61-3-9859 3924. Copyright © Kerrie Mullins-Gunst”

“How mentors treat people” Quote

“Treat people as if they were what they ought to be, and you will help them become what they are capable of becoming.”

Johann von Goethe (1749-1832)

This is what the best mentors seem to do. When we have great expectations for someone it inspires greatness in people.